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2012-2013 Pack 108 Parent/Scout Handbook

Chartered by Holy Name Catholic Church, Beech Grove, Indiana

Helpful Information for New and Current Scouting Families

Welcome to Cub Scouting...

In Crossroads of America Council, BSA

As a parent, you want your son to grow up to be a person of worth; a self-reliant, dependable, and caring individual. Scouting has these same goals in mind for him. Since 1910, we have been weaving lifetime values into fun and educational activities designed to assist parents in strengthening character, developing good citizenship, and enhancing physical fitness in youth. These values help your son make good decisions throughout his lifetime and give him confidence as he becomes an adult leader of tomorrow. With all the negative influences in today's society, Scouting provides your son with a positive peer group and a program that is fun and adventurous and helps him to "be prepared" to shape his own future.


The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law.

The Aims of the Boy Scouts of America
  • Character Development
  • Citizenship Training
  • Mental and Physical Fitness
Scouting helps young people grow:
  • Being confident but not conceited
  • Being honest with themselves and others
  • Having a positive personal appearance
  • Developing special skills and interests
  • Taking care of themselves
  • Doing their best in difficult situations
  • Practicing their religious beliefs
  • Showing respect for other people
Scouts are encouraged to:
  • Learn about and take pride in their national heritage
  • Develop an understanding of our social, economic, and governmental systems
  • Be of service to others
  • Have knowledge and respect for other cultures and social groups
  • Be aware of community organizations and their functions.
  • Understand and respect the ethnic and social relationships in their communities
  • Appreciate the environment and seek to protect it.

Scouting encourages:

  • Exercise and participation in vigorous activities
  • Adopting healthy habits
  • Keeping weight within a healthy range
  • Avoiding use of tobacco, drugs, and alcohol
  • Striving to be mentally awake
  • Using good judgment
  • Being resourceful in solving problems


The Boy Scouts of America places the greatest importance on creating the most secure environment possible for our youth members. To maintain such an environment, the BSA developed numerous procedural and leadership selection policies and provides parents and leaders with resources for the Cub Scout, Boy Scout, and Venturing programs.

Leadership Selection

The Boy Scouts of America takes great pride in the quality of our adult leadership. Being a leader in the BSA is a privilege, not a right. The quality of the program and the safety of our youth members call for high-quality adult leaders. We work closely with our chartered organizations to help recruit the best possible leaders for their units.

The adult application requests background information before accepting an applicant for unit leadership. While no current screening techniques exist that can identify every potential child molester, we can reduce the risk of accepting a child molester by learning all we can about an applicant for a leadership position: his or her experience with children, why he or she wants to be a Scout leader, and what discipline techniques he or she would use.

Required Training

  • Youth Protection training is required for all BSA registered volunteers.
  • Youth Protection training must be taken every two years. If a volunteer’s Youth Protection training record is not current at the time of recharter, the volunteer will not be reregistered.

Youth Protection Reporting Procedures for Volunteers

There are two types of Youth Protection-related reporting procedures all volunteers must follow:
  • When you witness or suspect any child has been abused or neglected-See "Mandatory Report of Child Abuse" below.
  • When you witness a violation of the BSA's Youth Protection policies-See "Reporting Violations of BSA Youth Protection Policies" below.

Mandatory Report of Child Abuse

All persons involved in Scouting shall report to local authorities any good-faith suspicion or belief that any child is or has been physically or sexually abused, physically or emotionally neglected, exposed to any form of violence or threat, exposed to any form of sexual exploitation, including the possession, manufacture, or distribution of child pornography, online solicitation, enticement, or showing of obscene material. You may not abdicate this reporting responsibility to any other person.

Steps to Reporting Child Abuse

  1. Ensure the child is in a safe environment.
  2. In cases of child abuse or medical emergencies, call 911 immediately. In addition, if the suspected abuse is in the Scout's home or family, you are required to contact the local child abuse hotline.
  3. Notify the Scout executive or his/her designee.

Reporting Violations of BSA Youth Protection Policies

If you think any of the BSA's Youth Protection policies have been violated, including those described within Scouting's Barriers to Abuse, you must notify your local council Scout executive or his/her designee so appropriate action can be taken for the safety of our Scouts.


The Youth Protection rules require that any Scout must not be in the presence of only one adult at any time, unless that adult is their parent or guardian. Every Scout should be within the vision of at least two adults at all times that any adult is present. This is commonly called "Two Deep Leadership." 1-on-1 adult / child contact is not permitted. Additionally, at least one adult in any situation must be offically trained in BSA Youth Protection.

This is often a very inconvenient rule. But it is one that must be followed. For example:

  • Any time Scouts are officially traveling together as part of a Pack activity, there must be two adults in the car, and one must be Youth Protection Trained. For this and other reasons, the Pack typically does not organize travel to or from events. See "Travel" below.
  • There must be at least two adults at every Den meeting
  • A Den cannot split into two groups for study or activity unless there are at least 4 adults, two of which are Youth Protection Trained. (This would not apply if all Scouts are still within sight of two adults, and one is Youth Protection Trained).
  • If only two adult leaders are present, all the kids must be in the same place, for instance when visiting a zoo or museum.


When your son registers as a Scout, he joins a national organization: the Boy Scouts of America (BSA). The BSA is divided into regions, councils, and districts. Our Pack is a part of the Pathfinder District, which in turn is a part of the Crossroads of America Council. The Crossroads of America Council serves the needs of over 30,000 scouts, in over 25 counties, in central Indiana. There are thirteen geographic divisions called Districts, each with a volunteer structure and full-time professional advisors called District Executives. Districts provide training opportunities, host fun activities and events, offer support and assistance to existing packs, troops, crews, teams, and posts, and extend Scouting through the formation of new groups. The council maintains a service center in downtown Indianapolis, for the purpose of keeping records, developing programs, and maintaining training materials. The Scout Shop, located in the same building, stocks the uniforms, equipment, and advancement needs of our members.

Crossroads of America Council, Boy Scouts of America aims to beneficially involve every eligible child and their family in the fun and adventure of our programs. We will provide extraordinary youth development programs that: strengthen values, develop leadership skills, provide lifelong learning and instill the habit of service to others. This result will be achieved through the partnership of: (1) children and families, (2)strong community organizations, (3) committed, trained volunteers, and (4) districts, board and staff able to align community resources in support of Scouting and Learning for Life. As a result of providing growing, high impact programs, Crossroads of America Council will be widely acknowledged as a community and national leader in serving youth and families.

Scout Service Center/Scout Shop 7125 Fall Creek Road North Indianapolis, IN (317) 813-7125


Cub Scouting is a family activity. In today’s hectic world there never seems to be enough time to spend with our families. Cub Scouting is a way through which we can make that time, help our sons learn something about the world they live in, develop into young men of character and have fun at the same time. You are the most important person in a young man’s life, and you are the most important part of Cub Scouting. Help us make the experience that your son has in Cub Scouts a positive one.


Holy Name Church has sponsored a Cub Scout pack off and on for many years. The current Pack 108 was chartered to Holy Name Church in 1989. Since that time, Pack 108 has continued to provide a quality Scouting experience to its Scouts and their families.


Your Boy Is a Member of a Den

A den has between 5 and 10 boys (8 is usually the maximum) of the same age who work together on age-appropriate activities. The Den Leader will work with the den parents to set a meeting time for the den during the early fall. This information will be passed on to all den parents and posted on the Pack’s web page.

Den Leaders are responsible for coordinating den activities; however, parents will be called upon to assist as needed. This may mean helping with a den meeting or one of the other den activities, gathering materials for a craft project, or providing snacks. Your den leader will hold a parent meeting to discuss parent participation and support. BSA Youth Protection Guidelines state that no den meeting may take place without two-deep adult leadership. This means one registered Scout volunteer and at least one other adult must be present at any den activity. There are absolutely no exceptions to this rule. The Den Leader is usually assisted by an Assistant Den Leader, a Den Chief (an older Boy Scout), and a Denner (a Cub Scout selected by the den to help out for a month of meetings)

Your Boy Is a Member of a Pack

The Pack is made up of several dens. Smaller packs, like Pack 108, may have only one den at each rank, while larger packs may have several dens at each rank. All of the dens will gather usual on the second Tuesday of the month for a Pack Meeting (the exact schedule will be handed out early in the year and published on the Pack’s web page). The Pack Meeting is the climax of the month's den meetings and activities. There will be games, skits, stunts, songs, ceremonies, and presentations of badges that the boys earned that month. The award ceremonies are an important part of Pack 108 meetings. Pack leaders strive to make rank ceremonies as meaningful as possible. Please make every effort to ensure your son’s attendance at these meetings. Family attendance is encouraged at Pack Meetings. We do request that each Scout have at least one parent, guardian, or other relative, in attendance.

The Pack Is Run by the Pack Committee

The Pack Committee is made up of a group of qualified adults appointed by the Chartered Organization to administer the program of the pack. Usually the committee members, as well as other pack leaders, are parents of boys in the pack. The committee meets once a month and is led by a Committee Chairman and the Cubmaster. The Pack Committee’s responsibilities are to: plan Den and Pack Meetings around the monthly theme, select leaders, perform record keeping, and manage the Pack’s finances.

The Pack Is Owned by the Chartered Organization

The BSA does not directly own or run any of its member units. Instead, the units are run by Chartered Organizations, such as schools’ parent-school associations, religious organizations, service clubs, and other groups interested in youth. Pack 108’s Chartered Organization is Holy Name Church. The Chartered Organization approves leaders, provides a meeting place, and operates the pack within the guidelines and policies of the chartered organization and the BSA. The Chartered Organization selects a Chartered Organization Representative who serves as a liaison between the pack and organization.


Any boy, who is 6 years old, or in the first grade, may join Cub Scouts. The ranks are as follows:

BOBCAT-This is the first rank achieved by all new Cub Scouts. All boys must first complete the Bobcat badge requirements before they can be awarded on any other rank (they can work on other rank requirements at the same time as they complete their Bobcat).

TIGER-First grade boys get their first taste of Scouting in this adult-child partnership.

WOLF-Second grade boys must complete the achievements outlined in the Wolf Book.

BEAR-This rank is for 3rd graders and is earned by completing Bear Book requirements.

WEBELOS-WE’ll BE LOyal Scouts- Fourth and fifth grade Scouts work toward the Webelos badge. The rank is usually earned during the 4th grade year. Scouts are called "Webleos" until their graduation from the pack in their fifth grade year

ARROW OF LIGHT - This is the highest rank in Cub Scouting. It is earned by completing achievements over and above those required for the Webelos rank.

All ranks will be given out as soon as they are earned!! Our goal is to recognize all ranks through the year at the Blue and Gold Banquet in February!!

Scouts may work on their rank badge starting June 1, or as soon as they join the Pack, until May 31 of the following year when they start on the next rank. Webelos may work toward the Webelos rank and the Arrow of Light any time during their year and a half in the program. As Scouts work toward each of their ranks they will wear different insignia to show their progress. Tiger Cubs wear a tiger paw totem with a white bead for each required family activity, an orange bead for each required den activity, and a black bead for each required Go See It he completes. Wolves and Bears wear a Progress Toward Rank totem with a bead signifying three achievements completed toward the rank. Webelos earn Activity Pins for their Webleos badge and for the Arrow of Light. These are worn on a special totem called the Webelos colors on the right sleeve of their uniform. After a Tiger, Wolf or Bear Cub has earned his rank, he can work on special activities called electives. Tigers earn yellow beads for their totem by earning electives, while Wolves and Bears earn Arrow Points. When a Wolf or a Bear has completed 10 electives, he gets a Gold Arrow Point. When he completes a second set of 10 electives, he receives a Silver Arrow Point, and he can earn as many Silver Arrow Points as he is able. Webelos do not have Arrow Points, but if they earn 7 Activity Pins they receive the Compass Point Emblem and for each 4 Activity Pins they earn after that they receive a Compass Point to attach to their Compass Point Emblem.


The registration fee for Pack 108 is $40.00 for new scouts and $30.00 for returning scouts. This includes membership with the Boy Scouts of America, a subscription to Boy’s Life magazine, a scout handbook, & a pack t-shirt for new scouts.


The Cub Scout uniform gives your son group identity and a place to display his award patches. Tigers, Wolves and Bears wear the blue Cub Scout shirt. Webelos may wear usually wear the blue shirt during their first year and then switch to the khaki shirt. One bit of advice: BUY BIG. Your son will be wearing his Scout shirt for at least two years (and will grow a lot!). Along with the Scout shirt, the boy may include these options: cap, belt and uniform pants. All uniform essentials and Scout books are available at the Council’s Scout Shop. If you family needs uniform assistance, please talk with the Cubmaster. The basic patches that you will need will be a council shoulder patch, the world crest and the pack number individual patches ('1', '0', '8') Note that all uniforms come with the American flag on the right shoulder. The placement of these patches (along with the other insignia your boy will wear) is shown on an attached sheet. If you have any questions about patches, please feel free to ask the Cubmaster or your Den Leader. Pack 108 is now also issuing a Class B uniform t-shirt to all members and adult leaders. This was something new in 2009. This uniform may be substituted for the Class A Official BSA Uniform when appropriate (field trips, camp, etc) The Class A uniform should be worn to all official Scout functions: den meetings, pack meetings, field trips, etc., except for particularly messy den meetings or field trips, or times when the Pack designates that a Class B uniform is appropriate. Scouts may also wear their uniform to school on the day of a pack or den meeting.


As part of our mission to build community-minded, responsible young men, Pack 108 sponsors several special events. Some of these are service oriented, however most are just plain fun. Check the pack calendar for specific dates for the following events:

  • Scouting for Food (food drive)
  • Popcorn Sales (our major fundraiser)
  • Holiday Parties (Halloween and Christmas)
  • Blue and Gold Banquet (Annual Celebration of the Anniversary of the Founding of the Boy Scouts of America)
  • Community Service projects
  • Summertime events (including Cub Day Camp and Cub Resident Camp)
  • Pinewood Derby (One of the most popular and successful family activities in Cub Scouting. Pinewood derby cars are small wooden models that boys make with help from their families and then race in competition. Pack 108 has a very nice regulation track. The pinewood derby is an annual event at Holy Name. Every boy can design and build his own "grand prix" car to enter in the race.


While pack and den leaders focus on the big picture (character building, citizenship, personal fitness, etc.), the boys focus on something else-AWARDS. Parents should assist the den leader in tracking their son’s advancement toward earning each rank. The den leader has the responsibility of reporting all awards to the pack advancement chair. IT IS THE PARENTS’ RESPONSIBILITY TO REPORT ADVANCEMENT CREDIT TO THE DEN LEADER. Please make sure that your Scout receives all the awards that he has worked so hard to earn. Also, please make sure the scouts EARN the awards that they receive. We want the boys to learn honesty and integrity. Cub Scouts may earn awards and recognition in several special areas. Awards such as the World Conservation Award, the Good Turn Award and the Summertime Den Award are usually done as den projects. The BSA Religious Award program may be completed as a den activity or individually. The award requires a special workbook (available at the Scout Shop) and a church mentor (usually a minister or priest) to monitor the Scout’s progress. The requirements are different for each religion, so please consult the workbook for your faith for more details. Upon completion the religious award can be presented either during a Pack meeting, or during a church service of the Scout’s faith.


  • Pack Committee: Pack committee members are responsible for the administrative functions of the Cub Scout pack.
  • Committee Chairman: Presides at all pack leader meetings. Helps recruit adult leaders. Also attends pack meetings and the District’s monthly roundtable meetings.
  • Secretary/Treasurer: Keeps all records for the pack, including pack bank account, financial records, etc. Attends pack meetings and pack committee meetings.
  • Advancement Chair: Maintains advancement records. Orders and obtains all badges and insignia. Attends pack meetings and pack committee meetings.
  • Tiger Cub Den Leader: Helps the Pack’s Tiger Cub den(s) stay active and participate in the pack. Since Tiger Cubs is very family-centered, the role of the Tiger Cub Den Leader is to coordinate what activities are done and to schedule parents to run meetings, according to their talents.
  • Den Leader: Leads the den at weekly den meetings and monthly pack meeting. Attends the monthly pack leaders’ meeting and the District’s monthly roundtable meeting.
  • Den Chief: A trained Boy Scout who assists the Cub Scout den.
  • Cubmaster: Helps plan and carry out the pack program with the help of the Pack Committee. Emcees the monthly Pack Meeting and attends the pack leaders’ meeting and the District’s monthly roundtable meeting.
  • Pack Trainer: Meets with the Den Leaders monthly to plan pack program with the help of the Pack Committee. Insures that pack leaders are trained in their positions. Attends pack meetings, pack committee meetings and roundtable meetings.
  • Parent Helpers: Parents may also act as a “function chairman”. These positions are auxiliary to the pack committee and are “one shot” performances or jobs such as coordinating pack participation in sales events, Scouting for Food, Pack Good Turn, Pinewood Derby, Blue and Gold Banquet, pack graduation and Day Camp. These are jobs of short duration. These are all the volunteer positions and we strive in Pack 108 to fill each of them in order to maintain a high quality program for our boys. The Cubmaster can’t do it all. If you would like to help with an event or activity, contact your son’s den leader, the Pack Committee Chair, or the Cubmaster. Many hands make light work, especially in Cub Scouting.


If you decide to be a Pack Leader, the first step is to review the Fast Start training. Cub Scout Leader Fast Start is located on the council’s web page under the Online Training heading. This interactive slideshow will give you an easy and quick look at your job and an overview of Cub Scouting. Youth Protection and VIRTUS Training are also required. Youth Protection is available online, and VIRTUS is required for all youth workers within the Indianapolis Archdiocese. The next step is to take Cub Scout Leader Basic Training, which covers how to conduct den and pack meetings, program planning and administration. Training for all scout leaders is available online at (note that you will need to create a username and password to complete the online training at this site) and it is also scheduled for locations within the District early in the fall and throughout the year. In addition to Cub Scout Leader Basic Training, the Crossroads of America Council and the Pathfinder District also offers two other training opportunities for new leaders. The University of Scouting is an all-day training opportunity that covers items such as crafts, skits and puppets, the Blue and Gold Banquet, pack administration, games, Webelos activities, Cub Scout sports and special pack activities. The monthly Pathfinder Roundtable provide many additional training opportunities throughout the year.



Every fall the Crossroads of America Council organizes a council-wide fundraiser; the sale of Trails End popcorn. This is a great way for packs, and the boys in them, to earn the money for all the great things we do in Cub Scouting. We participate in the prize program, so each boy gets a prize depending on how much popcorn he sells. Approximately 30-35% of our total sales are returned to us as profit. Of this money, $15 is reserved for each Scout to cover his registration for the next year. A third to a half of the rest is used to pay for badges and awards, Pinewood Derby cars, the Blue and Gold Banquet and other supplies for the year. We will set a goal for Popcorn sales for each boy. If the scout meets his goal, then his Summer Camp fees will be covered. Any amount over the set goal, will be divided between the Pack and an individual account for that scout. Money in that individual account may be used for any scouting activities including, but not limited to: Camp T-Shirts; Circuit of Fun event fees; Scout shop merchandise; registration for the following year; most any cost associated with the Cub Scout Program. If/when a scout leaves our pack, any monies left over in an individual account return to the general account of the pack. If a scout transfers to another Pack or Crosses over to a Boy Scout Troop, Pack 108 will transfer any monies in an individual account to a new account with said pack/troop, assuming that the Pack/Troop also has individual scout accounts. Scouts who sell less than the goal for that year will receive prizes, but will not have funds deposited in their account.


We may request that members pay additional dues on an annual, monthly or weekly basis to cover the cost of program supplies, advancement, etc. Your den leader will let you know of any dues necessary. At this time, no fees beyond the initial registration is planned, but this may vary depending on the success of popcorn sales.


Some events may have a fee in order to participate. These may vary from small (such as paying an admission to a Skating Rink in order to attend a Den or Pack event) to large (such as paying for a week at Camp).


The Council, just like its units, needs money to operate. Although it gets some from the National Council, some from the United Way, and some from the Popcorn Sale, the majority of the money that the Council needs to operate comes from the Friends of Scouting (FOS) appeal. Every year during the spring, a volunteer from the District will ask for people in the community who think that Scouting is worthwhile (parents of Scouts, business and community leaders, businesses and other organizations) to help support its program. Contributions are totally voluntary, and a donation in any amount is welcome and greatly appreciated.


Pack 108 does not organize travel to or from outings, go-sees and various Cub Scout events.

Please be advised that all Pack or Den events begin and end at the announced location of the event, not at a meeting place from which some parents/guardians may choose to individually arrange carpooling.

Each parent/guardian is responsible for providing safe, lawful transportation to and from Pack 108 events for their children.

In the rare circumstance that Pack 108 would arrange group travel, the arrangements will be explicitly explained in writing along with a separate permission slip. All drivers will be required to provide proof of valid, current driving privileges and auto insurance. Further, all children that are required by Indiana statute to be seated in a booster seat must be seated accordingly. All riders must use safety belts. Any group travel must adhere to BSA Youth Protection policy meaning: 2-deep adult leadership at all times and no one-on-one contact. This means that one adult could not drive a group of boys to which the adult is not related to any event where Pack 108 arranges group travel; at least 2 adults would have to be in each vehicle.


Our Pack follows Boy Scout guidelines in all safety and emergency matters as outlined in the Guide to Safe Scouting. Our first priority is always the safety of our scouts and leaders, and we will endeavor to remove everyone from harm’s way as much as the situation permits.

Inclement Weather

The general policy for inclement weather (flood, snow, etc.) is if the Beech Grove schools close then all Scout activities are also cancelled. If Pack events must be cancelled after schools normally let out, we will update the website at Cancelations will be clearly posted. If no cancellation message is present, the event should be assumed to be going on. Den events may be notified by phone as well.


  • Sept. 6, 2012, JAB: Cleaned up formatting, added sections on Youth Protection and Travel.
  • Aug. 14, 2012, JAB: First Web version, modified from 2011 Word document provided by Sean Wood